File Share to SharePoint Readiness Calculator

Score whether your file shares are ready to move into SharePoint, Teams, OneDrive, archive, or cleanup first.

How large is the file share estate?

Volume, file count, folder depth, and old versions affect cleanup and migration waves.

• Small and organized
• Several departments
• Large, deep, or messy file shares

Are data owners clear?

Owner validation determines what moves, what retires, and who signs off.

• Owners known
• Some owners unclear
• Many orphaned shares

How complex are permissions?

Nested groups, direct permissions, sensitive folders, and external sharing risk can block migration.

• Simple groups
• Some nested groups
• Complex or sensitive permissions

Is destination architecture defined?

SharePoint sites, Teams, channels, libraries, metadata, retention, and ownership should be planned before migration.

• Target IA approved
• Draft target design
• No target design yet

How much cleanup is needed?

Duplicate, stale, ROT, long paths, unsupported characters, and oversized files affect schedule.

• Minimal cleanup
• Moderate cleanup
• Significant cleanup required

How ready are users for SharePoint/Teams?

User training and process changes matter when file shares become collaboration workspaces.

• Users are prepared
• Some adoption work needed
• Major behavior change required